Position: Development Associate: Events and Executive Operations
Reports to: Associate Director of Development
Job type: Full-time, Exempt (minimum 40 hours/week)
Salary Range: Competitive salary commensurate with experience, Range is $40,000-$44,000
About KCRep
For over 60 years, Kansas City Repertory Theatre (KCRep) has been a source of inspiration for some of our nation’s finest artists and millions of audience members in Kansas City and beyond. As the city’s largest professional/regional LORT theatre, we connect with each other and our community to create transformative theatre experiences for all. We value empathy, inclusion, openness, collaboration, innovation and a can-do attitude — and we’re looking for someone who does too.
The Position:
Do you thrive in a fast-paced, mission-driven environment where every day is different? Do you love people, details, and the challenge of keeping many plates spinning — and still finding time to enjoy the party you helped plan?
KCRep’s Development Associate: Events and Executive Operations is a key member of the Development team (about 75%) and supports the Executive Director and Board (about 25%). This role is perfect for someone who enjoys event planning, donor stewardship, and administrative problem-solving — all while working alongside some of the most creative, passionate, and community-minded people in Kansas City.
If you are organized and detail-oriented (but flexible), thrive under deadlines, enjoy thinking ahead, finding creative solutions, and can laugh along the way, you may be just who we’re looking for.
Responsibilities Include (but are not limited to):
Development Events & Operations
· Coordinate stewardship and cultivation events from start to finish — invitations, planning, execution, and follow-up — including opening night receptions, special donor gatherings, Board-hosted events, theatre tours, the annual Gala, and additional events as needed.
· Coordinate proposals and contracts for in-kind event vendors.
· Collaborate with the Marketing team to provide content for event materials, acknowledgments, and communications.
· Track event-related donor engagement in Tessitura and help maintain accurate donor records.
· Coordinate Gala and Development Committee meetings, including invitations, donor research, logistics, materials, and minutes.
· Provide backup support for gift processing, donor acknowledgments, deposits, and other database and administrative tasks as needed.
· Provide excellent service to donors, committee members, and guests.
Executive & Board Support
· Manage the Executive Director’s calendar, including scheduling meetings, preparing materials, and coordinating travel arrangements.
· Organize and coordinate Board of Directors and Executive Committee meetings, including logistics, catering, and minutes.
· Prepare, edit, and distribute Board documents and maintain Board contact information.
· Support communication between the Executive Director’s office and Board members on special projects and initiatives.
· Maintain systems for the Executive Director’s office and handle confidential information with discretion.
Key Competencies Desired:
· Bachelor’s degree or equivalent combination of education and experience.
· Experience in nonprofit development, event planning, and/or executive administration preferred (early-career candidates with strong organizational and customer-service skills will be considered).
· Strong written and verbal communication skills.
· Excellent attention to detail and ability to manage multiple priorities.
· Calm, flexible problem-solver who enjoys working in a fast-paced, collaborative environment.
· Comfortable interacting with individuals from a wide variety of backgrounds.
· Proficient in Microsoft Office; experience with Tessitura and Teamwork preferred but not required.
· Willingness to work evenings and weekends (especially around performances, board meetings, and special events).
· Ability to lift up to 25 lbs.
Why You’ll Love Working Here:
· A collaborative, creative workplace with a passionate and supportive team
· The rare chance to work in professional performing arts administration at a nationally recognized theatre
· Opportunities for professional development
· Modest monthly stipend to apply towards your choice of what supports you the most (ex. parking, phone, daily caffeine, equipment needs, etc.)
· Access to some of Kansas City’s most inspiring community leaders and artists
· Comprehensive benefits including health, dental, vision, retirement savings, and generous PTO
· Complimentary and discounted tickets to KCRep productions
IDEA Statement
Following the social uprisings of summer 2020, KCRep publicly re-affirmed its commitment to the work of inclusion, diversity, equity, and anti-racism (IDEA). Board and staff IDEA committees are collaborating to ensure that this work remains central to our theatre’s daily operations. The staff IDEA committee has established a list of recommendations including identifying and addressing barriers that obstruct IDEA practices; ensuring inclusive representation of the entire community across the organization; and cultivating community partnerships that demonstrate our commitment to inclusion, diversity, equity, and anti-racism. KCRep’s IDEA statement and updates on our work are available online at kcrep.org/inclusion.
To Apply
Send a resume and brief cover letter telling us why this role excites you to email Jared Freemon, Director of Finance and Administration, at jared.freemon@kcrep.org. Applications will be reviewed as received.
